Lesson 1 of 4 · 3 min

Entering a supplier's bill

What you owe a supplier, line by line: stock comes onto the shelf at its cost, and the paper bill's photo stays with it.

Purchases → Bills → Record a bill
app.ledger.vereon.tech
Day to dayOverviewSalesPurchasesBankingYour booksItemsReports
Bills
Record a bill
BillsPayments madeSuppliersExpenses
B-0019 · Punjab Rice Mills · PRM-4431 · Unpaid
B-0018 · Sunridge Flour Mills · Paid
B-0017 · Ravi Oil Distributors · Due in 3 days
When a supplier's bill arrives, Purchases, then Bills, then Record a bill. Pick the supplier, type Their bill number, the Bill date and when it's Due (their terms fill it in), then What you bought: stock items come onto your shelf at the bill's price; a line you type out goes to an account, the supplier's usual one unless you pick another, such as repairs or equipment.
BillPRM-4431
Unpaid
FROM
Punjab Rice Mills
BILLED TO
Noor Traders
Date 3 Oct 2026Due 2 Nov 2026
DESCRIPTION
QTY
PRICE
TAX
AMOUNT
Basmati Rice 25kg50Rs 7,200.00ExemptRs 360,000.00
Basmati Rice 25kg50 × Rs 7,200.00 · ExemptRs 360,000.00
Sella Rice 25kg45Rs 6,600.00ExemptRs 297,000.00
Sella Rice 25kg45 × Rs 6,600.00 · ExemptRs 297,000.00
Subtotal
Rs 657,000.00
Total
Rs 657,000.00
Balance due
Rs 657,000.00
Punjab Rice Mills sent fifty bags of basmati and forty-five of sella, due in 30 days. Rice is exempt, so there's no tax on it; a bill for oil would carry its 18% sales tax, which goes to Sales tax paid (input tax) for your return.
The paper bill, kept
Their bill
A photo of the paper bill
Or their PDF, up to 4MB each
Then
Attached to B-0019
Result
Private to your team
Keep the paper bill with it: under Their bill, add a photo of it or the supplier's PDF, up to 4MB each. It's private to your team and stays with the bill, for your accountant or the tax office later.
What B-0019 posted
Journal entry · 3 Oct 2026
B-0019 · Punjab Rice Mills
Account
Debit
Credit
Stock95 bagsRs 657,000.00
Accounts payablePunjab Rice MillsRs 657,000.00
TotalRs 657,000.00Rs 657,000.00
Debits equal credits
Press Enter as owed and the bill puts 95 bags on your shelf at what they cost and posts one entry: your stock goes up, and so does what you owe the mill. Save draft instead, and it does neither until you enter it. The bill's page shows the entry, under Posted as.

Try it

Opens Ledger. You'll be asked to sign in first; new businesses get a free week, no card needed.

Record a bill

Quick check

2 quick questions. Pick an answer and Leo will tell you how you did.

1. You enter a bill for 50 bags of rice. What happens to your stock?

Nothing until you pay it50 bags come onto the shelf at the bill's cost

2. The oil distributor's bill has 18% sales tax on it. Where does that tax go?

Into the cost of the oilInto Sales tax paid (input tax), for your return

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