Lesson 5 of 5 · 2 min

When stock goes below zero

Invoiced before the bill was entered? Ledger lets it go below zero, shows it, and puts it right when the bill arrives.

app.ledger.vereon.tech
Day to dayPurchasesBankingYour booksItemsReportsAccountsPayroll
Stock
ProductsServicesStockStock historyAdjustments
Basmati Rice 25kg · −3 bags, below zero
Sella Rice 25kg · 64 bags
Black Tea 900g · 12 packs, running low
Ledger said 5 bags, but the new delivery was in the godown and you invoiced 8. Ledger doesn't stop you: the goods were right there. The shelf reads −3, Items → Stock says 1 item is below zero, and its Below zero view lists them.
Before
−3 bags
The bill isn't in yet
Enter the bill: 50 at Rs 7,500.00
After
47 bags
At Rs 7,500.00 each
Usually a bill is missing: press Enter the bill and record Punjab Rice Mills's bill for the 50 bags, and the shelf reads 47. Nothing was on the shelf before it, so the 47 are valued at the bill's price.
A bill missing? Enter it
Miscounted? Count the shelf
No bill missing? Then the number was simply wrong: press Count on the item, type what's on the shelf, and the count puts it right.
The order that keeps costs right
When
Delivery arrives
Then
Enter its bill
Result
Then invoice it
At the right cost
The 8 bags left at the average Ledger knew when you invoiced them. So enter bills as they arrive, before you invoice what's in them: then every sale's cost, and your profit, is as right as it can be.

Try it

Opens Ledger. You'll be asked to sign in first; new businesses get a free week, no card needed.

See what's below zero

Quick check

One quick question. Pick an answer and Leo will tell you how you did.

1. A product reads −3. What's the usual fix?

Delete the invoiceEnter the supplier's bill that's missingNothing: it fixes itself

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